Community Safety - Anti Social and Community Enforcement - Privacy notice

What personal information is being processed and what for

Personal Information we will process includes:

• name of individual, titles and aliases, date of birth, photographs
• address and contact details such as telephone or mobile numbers, email addresses

Where they are relevant to services we provide, or where you have provided them to us, we may process information such as:

• Gender
• Religious or philosophical beliefs
• Economic, cultural or social identity

The personal data we process may also include sensitive or other special categories of personal data such as:

• criminal conviction,
• racial or ethnic origin,
• mental and physical health
• details of injuries
• medication/treatment received
• political beliefs
• trade union affiliation
• genetic data
• biometric data
• data concerning sexual life and orientation

Information may be used for some or all of the following:

• to enable us to meet all legal and statutory obligations and powers including any delegated functions
• to carry out comprehensive safeguarding procedures in order to protect vulnerable adults and children from harm or injury
• to prevent and detect fraud, corruption and criminal activity and where necessary for law enforcement functions

We will use this information for  the purpose of discussion and to inform action for  the following:

• Multi Agency Action Group (MAAG)
• anti Social Behaviour case and court files
• mediation Case file referrals
• non payment of Fixed Penalty Notices
• Gypsy and Traveller Liaison encampment investigations
• Channel Panel meetings and case files
• information about Serious and Organised Crime Groups
• profiles of Crime Gangs and Associates
• domestic Homicide Reviews

Why we are allowed to use your information

To carry out Public Authority tasks that are in the public interest. 

Most personal data is processed for compliance with a legal obligation which includes the discharge of our statutory functions and powers.

The following lists the Acts and Sections that provide us with a duty to share information to reduce levels of crime and disorder:

• section 27 of the Children Act (1989) - requires a variety of agencies to share information with children’s social care to protect a child who is suffering, or is likely to suffer, significant harm
• section 82 of the NHS Act (2006) - requires NHS bodies and local authorities to work together for the benefit of the health and wellbeing of the population
• section 251 of the NHS Act 2006 - ensures that information that identifies patients  and which is needed to support essential NHS activity can be used without the consent of those patients.
• section 17 of the Crime and Disorder Act (1998) - sets out the power for a range of agencies to share information for the purposes of preventing crime and disorder
• MAPPA Operating Protocol is used for managing sexual and violent offenders
• MARAC arrangements cover sharing information to allow provision of services by a variety of agencies for victims of domestic abuse
• 2008 Entry Regulations – sets out a duty to allow local Healthwatch authorised representatives to observe health service activities  
• The Mental Capacity Act (2005) and associated Code of Practice (2007);
• The Care Act 2014 Section 45 - specifically refers to information sharing

Who we will share your information with

We will share personal data with third parties. These third parties have an obligation to put in place the appropriate security measures and may be a data controller that we work with.

If they are a data controller they will be responsible to you directly for the manner in which they process and protect your personal data.

Third parties who we will share date with include:

• Cheshire Police
• Cheshire Fire and Rescue Service
• Registered Social Landlords
• ANSA
• Cheshire and Greater Manchester Community Rehabilitation Company
• Cheshire East Council Adult Social Care
• Cheshire East Council Children’s Safeguarding
• Cheshire East Council Environmental Services
• Cheshire East Council Family Services
• Cheshire East Council Partnerships Team
• Cheshire East Council Youth Engagement Service
• Cheshire East Council Youth Support Service
• Cheshire East Domestic Abuse Partnership
• National Probation Service – Senior Probation Officer
• North West Regional Ambulance Service
• HMRC
• Probation Services
• Trading Standards

Where we get your information from

We will get information from a range of sources:

• referrals from partner agencies such as those listed above in relation to those individuals at risk of ASB , vulnerable people, Safeguarding
• profiles provided by Police intelligence analysts.
• details of crime incidents, anti social behaviour incidents, actions taken so far by agencies, court information relating to individuals
• information regarding neighbour disputes and community conflicts
• ASB diaries
• copies of the original fixed penalty notices
• personal information in relation to specific Environmental Crime offences
• statistics regarding encampments such as location, how many caravans, how many vehicles, date arrived, how many days stayed, powers used to remove and family name
• nomination forms with personal data relating to individuals at risk of radicalisation or groups of people. Specific locations relating to activity of individuals
• Police intelligence or data relating to specific individuals, or groups of people
• data provided by trading standards, environmental health, council tax, or housing
• case notes from health services
• personal date captured in minutes from meetings

How long we will keep your personal information

We may have legal obligations to retain some data in connection with our statutory obligations as a public authority.

We will endeavour to keep information only for as long as it is needed. Information that is no longer relevant will be deleted or destroyed.

Some records will need to be kept for an appropriate retention period in relation to those individuals whose personal information is shared within minutes, agendas and case management.

Any financial records will be kept for 7 years.  These are kept off site securely in deep store after 2 years.

How your information is stored

Information is stored securely on council servers in electronic format (word documents, databases) and controlled by authorised user access, with encryption and password protection.

Paper documents are stored in locked cabinets in secure rooms.

Email exchanges are shared using ‘secure’ email addresses supported by strict protocol sharing processes.

What happens if you don’t provide us with your information

Not applicable - information is provided as part of the function of this service.

Will your information be used to make automated decisions

No

Will this information be transferred abroad

Not by this service

Your rights

You have a number of rights regarding your personal data, including withdrawing your consent where we have asked for it. You can also ask for a copy of the information we hold about you and ask us to correct anything that is wrong. For detailed information about your rights please see our privacy notice.